The General Administration for Organization and Administration

The General Administration for Organization and Administration, which is specialized in the following:

• Offering assistance to the organization and administration units, concerning organization, ordering professions, training, and giving technical consultation about it.
• Preparing studies concerning performance rates, professional specification, determining the overlabor in the bodies under the maritime transport sector.
• Preparing the studies and researches concerning simplifying the procedures in the maritime transport sector and following-up its implementation.
• Preparing a system for ordering professions, taking into consideration the instructions issued by the central administration to order professions in the central system for organization and administration in this regard.
• Collecting detailed data about occupiers of the first degree and up in the Maritime Transport Sector and the necessary data about employees, categorizing and analyzing them for the purpose of categorizing the workforce.
• Setting plans and programs for training the employees in the Maritime Transport Sector in the light of the country’s general policy and the national plan according to the standards of the Maritime Transport Sector in the following fields: leading training – general administration training – specialized training – vocational and technical training – training new employees.
• Supervising the preparation of plans and balances of the annual training of the Maritime Transport Sector and presenting it to the central system for organization and administration, workforce and training ministry and the higher council for developing and training the human forces in the ministry council.
• Working on achieving the training targets set by workforce and training ministry and the higher council for developing and training the human forces in the ministry council, regarding the vocational and technical training set by the central system for organization and administration concerning the administration training.
• Supervising the preparation of plans and systems for training the maritime workforce of the Maritime Transport Sector in different specializations in various maritime institutions and following-up its implementation.
• Following-up the training of the maritime workforce of the Maritime Transport Sector in various maritime institutions.
• Announcing the internal and external grants and scholarships or joining different maritime institutions concerning the employees in the Maritime Transport Sector, preparing the necessary nomination for it and accrediting it from the competent authority.
• Following-up the implementation of the different training programs for the Maritime Transport Sector.

The General Administration for Organization and Administration consists of the following regulatory divisions:

• Organization and Work Process Administration.
• Professions ordering and planning workforce administration.
• Training administration.

Organization and Work Process Administration, which is concerned with the following:

• Studying the regulatory structures and preparing the regulatory studies and suggestions, which leads to a good working flow and improve its efficiency.
• Offering the technical opinion about the organization projects in the systems under it.
• Performing the studies concerning simplifying the procedures, models, documents and planning the place of work to raise the performance efficiency.
• Performing the studies concerning the performance rate and determining the professional specifications.
• Preparing and publishing the work agenda especially the operations concerning the public and also the administrative agenda for the body.
• Saving all the regulatory documents of decisions and instructions made and organized for the maritime transport sector.
• Preparing the periodical reports regarding the regulatory situation.
• Preparing the studies of the regulatory development of the maritime transport sector.

Professions Ordering and Planning Workforce Administration

• Preparing a system for ordering professions on the base of their façades and responsibilities and determining the necessary qualifications for occupying them, taking into consideration the instructions issued by the central administration to order professions in the central system for organization and administration and the ministerial council in this regard.
• Participating in the preparation of balancing professions’ projects in the general department of the ministry and the units under it.
• Supervising the procedures of implementing the professions ordering system in the following systems.
• Following-up the reevaluation of the professions in the ministry, the systems and the units under it and accrediting them from the competent authority.
• Preparing the recommendation concerning the systems development and regulations regarding the allowances, rewards and compensations.
• Determining the needs of the ministry and systems under it of the workforce and drawing its distribution policy on the different work sectors according to the set professional specifications.
• Collecting detailed data about the occupiers of the first degree and up in the Maritime Transport Sector and saving their data, categorizing and analyzing them for the purpose of planning the workforce and informing the central system for organization and administration of the whole situation in this regard.
• Determining the number, type and level of the employees in the body and the units under it and determining the bodies’ needs of the employees from all specialties and types in cooperation with the personnel in the bodies.

Training Administration

• Participating in setting the training policy according to the standards of the Maritime Transport Sector.
• Setting plans for training employees in the Maritime Transport Sector upon the coordination with the competent authorities in the units under it and following-up the implementation of these plans after accrediting them – in the following fields:

1. The Leading Administrative Training.
2. The General Administrative Training.
3. The Specialized Training.
4. The Vocational and Technical Training.
5. New Employees’ Training.

• Contacting different internal and external training systems and exchanging experiences, researches, statistics and studies.
• Performing an overall survey for the employees in the body and the units under it to stand for the necessary training needs in the light of analyzing the characteristics and specifications of different professions to develop their skills and efficiencies, determine the necessary capabilities and set the training plan for the body in participation with the personnel in the light of the sufficiency reports.
• Preparing the rehabilitation and training maritime workforce programs in different specialties and following-up their implementation and preparing the necessary recommendations for maritime institutions and accrediting them from the competent authority.
• Supervising the employees’ training in the general department of the ministry and the units under it.
• Distributing the grants and scholarships of the Maritime Transport Sector on all the sector’s employees according to the required specialties in the light of a plan that secures justice and equality of chances among all the employees in the Maritime Transport Sector.
• Receiving all the grants, scholarships, training courses, and scientific conferences inside the country and abroad for all the units of the Maritime Transport Sector and in various different fields and specialties, announcing them internally and prepare for their nominations and taking their accreditation procedures from the competent authority and following-up their implementation according to the set plan.
• Working on achieving the training targets set by the high council for training and implementing the decisions issued from it and from the workforce and training ministry concerning the specialized, vocational and technical training and the central system for organization and administration regarding the administrative training and administrative development.
• Informing the training high council during October of each year by supplying it with the annual training plans for the ministry’s general department and the units under the Maritime Transport Sector.